Job Title:

Facilities Administrator - London, United Kingdom

Salary Range:

£30,000.00 - £40,000.00

Job Description:

A forward thinking City based trading company are looking for a Facilities Assistant to provide general facilities and office administration support to a small team of around 50. This is a busy and varied role so solid experience in a similar facilities role is required. As the company is smaller, a hands-on, proactive approach is necessary. Solid MS Office Skills with a strong work ethic and excellent interpersonal skills.

The duties for the position include:

  • Providing day-to-day support for all facilities, reception, maintenance and food service needs in the office
  • Maintain reception area; greet and direct visitors and manage guest access with the building
  • Answer main phone line and direct calls and messages as needed
  • Provide ongoing administrative support to office staff as needed, including travel booking, expense reports, calendar and meeting management, etc. 
  • Purchase, stock, and organize all groceries in kitchen; maintain lunch food ordering system
  • Maintain office furniture, equipment and general cleanliness and order in the office
  • Arrange hospitality, events and holiday gifts & cards
  • Arrange charity events/collections in the office
  • Maintain conference rooms to ensure proper set up and resources; set up conference rooms for company events and meetings
  • Maintain office supplies, including routine restocking of fax machines and printers
  • Act as a liaison to building property management
  • Act as a Safety Officer and Fire Marshal for the office; ensure that emergency and safety procedures are followed
  • Assist Office Manager with maintenance of new employee onboarding processes
  • Collaborate with IT on maintaining mechanical, engineering and power systems for the office
  • Manage taxi accounts and escalate issues to Office Manager and Finance team as appropriate
  • Provide first aid care for the office as needed
  • Sort and distribute incoming mail and packages
  • Run errands outside of office as assigned

 

Job ID:
820628

Dept ID:
10730

Location:
London, United Kingdom

Industry
Accounting / Accountant

Job Type:
Perm Position

Apply for this Position

Job Title: Facilities Administrator

Location: London, United Kingdom

Job Type: Perm Position

Reference ID: 820628

Posted Date: 26/11/2018


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