Job Title:

School Secretary - Hampstead, United Kingdom

Salary Range:

£22,000.00 - £25,000.00

Job Description:

School Secretary within a lovely prep school, based in Hampstead

£22-25,000 per annum

Temp to Perm


Our client is seeking a School Secretary to work within the front office of their Preparatory School located in the lovely neighbourhood of Hampstead (North London).


Key duties within the role would involve :


  • To maintain the Reception area to present a welcoming and efficient ambiance.
  • To greet visitors and deal with any queries, particularly from existing parents.
  • To support three Deputy Heads with correspondence, filing, and other various matters. 
  • To be responsible for creating and maintaining the termly school calendar of events.
  • To liaise with the School Nurse and parents regarding pupils feeling unwell and/or needing medical attention or first aid.
  • Running regular school database (SIMS) reports for up to date pupil medical and dietary information.
  • To liaise with the catering and cleaning staff and other sub-contractors as necessary.
  • To have due regard to Health and Safety and to follow the School’s policies.
  • To answer telephone calls in a welcoming and efficient manner, passing on messages and following up queries by telephone or email as necessary.
  • To ensure that agreed security procedures are implemented for pupils, staff and visitors entering and leaving school premises.
  • To handle parental queries on day to day matters and to refer more serious parental queries to the relevant person.
  • To liaise with teaching staff over pupil paperwork.
  • To monitor pupil absence and lateness via the class registers (shared between office    personnel).
  • To receive incoming mail, sort and distribute to relevant staff; despatch outgoing mail.
  • Accepting and recording deliveries and arranging for transfer to the appropriate department/person.
  • To assist Teaching Staff with various matters as required.
  • To assist with Pupil filing (shared between office personnel), including the archiving of leavers files.
  • To assist another secretary with the Speech Day preparations and prizes.
  • To coordinate the annual data collection sheets from parents.
  • To liaise effectively with other members of the administrative team to provide continuity throughout the school day and provide support and cover for colleagues during lunch breaks and absences.
  • To update the annual Travel Plan and manage the allocated parking permits.
  • To be responsible for the school shop and petty cash receipts and management.


The ideal candidate will have a warm and welcoming personality and be happy to make this role their own. Experience-wise, ideally you will have experience within a school previously, alternatively within customer services.


If this sounds like you, please apply now!

Job ID:

Dept ID:

Hampstead, United Kingdom

Admin / Administrator

Job Type:
Perm Position

Apply for this Position

Job Title: School Secretary

Location: Hampstead, United Kingdom

Job Type: Perm Position

Reference ID: 835501

Posted Date: 11/09/2020

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