Team Assistant

Role: Team Assistant / Office Coordinator – Temporary role with the potential to become permanent
Location: London Bridge
Salary: £35,000–£38,000 depending on experience


Join a Collaborative and Growing Team. Are you an organised, proactive and personable Team Assistant who enjoys keeping things running smoothly? We are looking for an enthusiastic individual to join our busy London office, providing high-quality administrative and operational support to a dynamic team.
This is a fantastic opportunity for someone who thrives in a fast-paced professional environment, enjoys variety in their day and takes pride in delivering exceptional support.
If you are currently studying in your own time and looking for a role that can fit alongside your studies, this could be an excellent opportunity for you.

The Role:
As Team Assistant / Office Coordinator, you will play an important role in the day-to-day running of the office. You will ensure colleagues receive excellent support while helping to maintain an efficient, welcoming and well-organised workplace.

Key Responsibilities:

• Act as the first point of contact for internal support requests via email, Microsoft Teams and in person.
• Manage diaries, schedule meetings and coordinate interviews.
• Arrange UK and international travel, including trains, flights, hotels and taxis.
• Assist with monthly expenses, timesheets and supplier invoices.
• Coordinate office maintenance visits and liaise with contractors.
• Provide first-line IT and AV support, escalating issues when required.
• Welcome visitors and maintain a professional and welcoming reception area.
• Manage stationery and kitchen supplies, ensuring meeting rooms are fully prepared.
• Organise team events, social activities, conferences and company away days.
• Manage post, couriers and general office logistics.
• Support the onboarding process for new employees.
• Issue NDAs and engagement letters via DocuSign.
• Maintain electronic filing systems and accurate administrative records.
• Provide recruitment administration, including interview scheduling and CV management.
• Assist with ad hoc projects and ensure key administrative tasks are completed efficiently and on time.

About You:

We are looking for someone who is naturally organised, forward thinking, approachable and enjoys supporting others. You will be proactive, reliable and comfortable managing a varied workload in a busy professional environment.

Ideally, you will have:

• 1–2 years’ experience in a Team Assistant, Office Coordinator or Office Administrator role within a professional environment.
• Excellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• Experience coordinating multiple diaries and managing busy schedules.
• Excellent written and verbal communication skills.
• A proactive, self-motivated approach with strong attention to detail.
• The ability to prioritise competing demands and remain calm under pressure.
• A positive and collaborative attitude, with a genuine passion for supporting colleagues.
• A practical, solutions-focused mindset and a willingness to go the extra mile.
• Strong organisational skills, sound judgement and a genuine desire to learn and develop.

Working Hours:

• Monday to Friday
• 8:30am–5:30pm
• Office-based in London, 5 days per week

Why Apply?

This is an excellent opportunity to join a supportive and collaborative team where your contribution will be genuinely valued. You will enjoy a varied role with plenty of responsibility, working in a professional environment that encourages teamwork, continuous learning and personal development.
If you are a proactive Team Assistant who enjoys making a difference, takes pride in delivering exceptional support and is looking for a varied role within a growing team, we would love to hear from you.