Description of role:
PA to the Operations Lead
Working hours: 8am to 5pm / 9:30am – 4:30pm out of term
Permanent role
Office based
The Client
A well-known historic and thriving co-educational independent school located in West London that offers a dynamic academic environment with strong pastoral care, extensive co-curricular opportunities, and a commitment to developing well-rounded, socially responsible young people prepared for life beyond school.
In your integral role as Personal Assistant to the Operations Leads, your core responsibilities will include :
Benefits include market-leading annual leave entitlement of 33 days per year, up to 14% pension contributions, free lunches and a host of employee discounts.
This is a very rare opportunity to join a friendly and collaborative environment in a very varied yet valued position within the team. Apply now or contact Jess O Brien for further questions.
Working hours: 8am to 5pm / 9:30am – 4:30pm out of term
Permanent role
Office based
The Client
A well-known historic and thriving co-educational independent school located in West London that offers a dynamic academic environment with strong pastoral care, extensive co-curricular opportunities, and a commitment to developing well-rounded, socially responsible young people prepared for life beyond school.
In your integral role as Personal Assistant to the Operations Leads, your core responsibilities will include :
- Executive Support: Manage the Operations Leads diary, correspondence, and travel, ensuring they are fully briefed and supported for meetings, visits, and events.
- Act as a key point of contact, liaising with staff, governors, external stakeholders, and visitors
- Meeting & Minute Taking: Coordinate, attend, and minute key internal and external meetings, including governance committees
- Document & File Management: Draft correspondence, manage files, and maintain effective systems for document tracking, archiving, and version control.
- Support the Lettings Manager by managing booking systems, coordinating documentation, maintaining revenue records
- Assist the Health and Safety Adviser with compliance-related tasks, including training schedules, risk assessments, and operational logistics.
- Oversee the Receptionist and Resources Officer, ensuring consistent front-of-house service, covering absences, and managing rotas and appraisals.
- Project Involvement: Support and lead on key school projects or initiatives, applying research and planning skills to deliver outcomes within agreed timelines.
- Continuously review and improve administrative processes, using initiative to streamline operations
- Work closely with the wider administration and support teams to ensure coordinated holiday cover & smooth daily operations
- Excellent interpersonal skills; ability to relate well to people on all levels
- Excellent written and spoken communication skills
- Ability to effectively plan, resource and organise projects
- Fast accurate typing skills (at least 50 wpm)
- Strong attention to detail
- Good IT skills
- Excellent problem-solving skills and ability to prioritise and use initiative in challenging situations
- Discreet nature and ability to handle work of a highly confidential nature
- Approachable, friendly and well presented
Benefits include market-leading annual leave entitlement of 33 days per year, up to 14% pension contributions, free lunches and a host of employee discounts.
This is a very rare opportunity to join a friendly and collaborative environment in a very varied yet valued position within the team. Apply now or contact Jess O Brien for further questions.
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