Team Assistant
Team Assistant London | Hybrid Working | Full Time | Start ASAP Play a key role in helping great leaders make a difference. We’re working with a highly respected, employee-owned executive search and leadership advisory firm to recruit an experienced Team Assistant to join its London team. With more than 40 years of experience partnering with organisations across the public, private and not-for-profit sectors, our client helps appoint exceptional leaders to roles that matter. This is an exciting opportunity for an organised, proactive and detail-focused professional to join a collaborative team, supporting two senior consultants and playing a central role in delivering high-profile executive search assignments. Combining executive support with hands-on project coordination, this varied role would suit an experienced PA, EA or Team Assistant who enjoys working at pace, managing competing priorities and ensuring everything runs smoothly behind the scenes. The opportunity No two days will be the same. You’ll manage busy, ever-changing diaries while coordinating multiple executive search assignments simultaneously, typically 15–20 at any one time. From arranging client meetings and candidate interviews to managing project timelines, preparing high-quality documents and keeping stakeholders informed, you’ll be the person who brings structure to complexity and ensures every detail is taken care of. You’ll work closely with consultants, clients and candidates, handling confidential information with discretion and providing an exceptional level of support throughout the search process. What you’ll be doing Executive and team support: Managing complex diaries, coordinating meetings, arranging travel and ensuring consultants are prepared for key meetings and milestones. Project coordination: Overseeing multiple assignments, tracking progress, managing timelines and ensuring deadlines are met. Stakeholder management: Building strong relationships with clients, candidates and colleagues, acting as a professional and responsive point of contact. Communication and administration: Managing correspondence, scheduling interviews and assessments, preparing polished documents and maintaining accurate records. Planning and organisation: Anticipating needs, resolving issues proactively and keeping projects moving in a fast-paced environment. Business development support: Assisting with planning and activities that help consultants develop and maintain client relationships. About you You’re highly organised, adaptable and naturally proactive. You enjoy being one step ahead, can manage a constantly changing workload without losing sight of the detail, and take pride in making life easier for the people around you. You’ll bring: Several years’ experience in a PA, Executive Assistant, Team Assistant, Project Coordinator or similar role. Experience supporting senior executives or directors. Exceptional organisational and diary management skills. The ability to manage multiple priorities, projects and deadlines simultaneously. Excellent written and verbal communication skills. Strong attention to detail and a commitment to producing high-quality work. A proactive, solutions-focused approach, with sound judgement and common sense. Discretion, integrity and confidence handling confidential information. Strong Microsoft Office skills, particularly Outlook, Word and PowerPoint. Experience in a professional services or client-focused environment would be advantageous. Above all, you’ll be someone who enjoys working collaboratively, building relationships and keeping things running seamlessly. What’s on offer? You’ll join an established, employee-owned organisation with a strong reputation, a clear sense of purpose and a genuinely collaborative culture. Our client believes great leadership can transform organisations and the communities they serve. As part of the team, you’ll contribute to meaningful work while supporting experienced consultants in a professional, supportive and values-led environment. The benefits package includes: Employee ownership benefits. Hybrid and flexible working arrangements. Generous holiday allowance. Pension scheme. Life assurance and wellbeing support. Professional development opportunities. Salary: Competitive. Further details of the benefits package will be shared during the recruitment process. Interested? If you’re an experienced PA, EA or Team Assistant who thrives in a busy environment, enjoys working with senior stakeholders and takes pride in keeping complex projects on track, we’d love to hear from you.