PA To Deputy Head

Term-Time PA to the Deputy Head & Heads of Department | Private School | South West London | Term-Time | £36,800 | Fully Office Based

An exciting opportunity has arisen for an experienced Personal Assistant to provide professional administrative support to a senior academic leader & heads of department within a thriving independent school. This varied and fast-paced role would suit someone with excellent interpersonal skills, outstanding attention to detail, and a proactive approach to managing complex administrative tasks. 


Key responsibilities include:


Executive Support

• Managing a busy calendar and ensuring the Deputy Head is fully briefed for all commitments.
  
  
• Drafting and proofreading high-quality correspondence for staff, parents and pupils.
  
  
• Updating and maintaining the academic calendar.
  
  
• Providing administrative support to the academic senior management team.
  
  
• Organising meetings, scheduling venues, preparing agendas and taking minutes, including for Governors’ meetings.
  
  
• Offering occasional support to other senior leaders.
  
  

Parents’ Evenings & Academic Events

• Leading the organisation of all in-person and online parents’ evenings.
  
  
• Coordinating event timelines, system setup, data updates, parent communications and staff logistics.
  
  
• Acting as the primary contact for queries, and ensuring events run smoothly.
  
  
• Supporting the delivery of academic events such as webinars, induction sessions, and options evenings.
  
  

Academic Administration

• Providing support to Heads of Department, including data collation and parent/pupil correspondence.
  
  
• Managing academic communications via SchoolPost and maintaining accurate records.
  
  
• Scheduling Pupil Performance Review meetings.
  
  
• Arranging mock exam resits across the year.
  
  
• Coordinating the annual textbook return process.
  
  

Other Responsibilities

• Providing cover for pupil absence reporting and reception when required.
  
  
• Playing a full and active role in school life.
  
  
• Ensuring compliance with all school policies, including safeguarding.
  
  
• Undertaking additional duties as reasonably required.
  
  

About You:


Qualifications & Knowledge

• Degree-level qualification or equivalent experience.
  
  
• Strong knowledge of Microsoft Word and Excel.
  
  
• Knowledge of iSAMS or similar systems (desirable).
  
  
• Understanding of safeguarding and ISI regulations (desirable).
  
  

Experience

• At least 3 years’ PA/EA experience or equivalent.
  
  
• Proven ability to implement effective organisation systems.
  
  
• Experience minuting formal meetings.
  
  
• Event management experience (desirable).
  
  
• Experience working in an educational setting (desirable).
  
  

Skills & Personal Qualities

• Excellent written and verbal communication.
  
  
• Strong organisational and project-management skills.
  
  
• Ability to prioritise, use initiative and solve problems under pressure.
  
  
• High level of IT proficiency across MS Office.
  
  
• Fast and accurate typing (minimum 50 wpm).
  
  
• Discretion, professionalism and the ability to manage confidential information sensitively.
  
  
• Calm, flexible, strategic thinker with a commitment to a safe working culture.

Contractual Details:

Salary: £36,800
Contract: 37 weeks per year (0.87 FTE)
Role Type: Term-time Only
Hours: Monday–Friday, 8am–5pm


Benefits:

• Defined contribution pension scheme (up to 14% employer contribution).
  
  
• Salary exchange scheme and additional pension contributions through NI savings.
  
  
• Childcare vouchers (subject to eligibility).
  
  
• Free lunch on site.
  
  
• SimplyHealth plan including online GP and counselling.
  
  
• Local discounts with shops and restaurants.
  
  
• Season ticket loans and cycle-to-work scheme.
  
  
• Training and development opportunities.
  
  

If you would like to be considered, please apply online ASAP!