Executive Assistant

Job Reference: BBBH72945

Posted by: Claire Spencer

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Permanent
Industry: Admin and Secretarial
London, UK
£33000 – £36000 per annum

Description of role:

Position: Personal Executive Assistant

Salary: £33k – £36k per annum (pro rata) [Equivalent to £55k – £60k full-time]

Employment Type: Part-time, Permanent (24 hours per week over 3 days)

Location: London, Hybrid (1 day office-based, 2 days home-based)

About the Role:

Seeking an exceptional Personal Executive Assistant for a unique opportunity supporting a dynamic Author/Board Member. In this role, you will provide comprehensive support, managing both professional and personal affairs with precision and efficiency.

Key Responsibilities:

  • Provide resolute 1:1 support to the Author/Board Member.
  • Coordinate extensive diary management for business and personal commitments.
  • Manage global travel arrangements, including flights, accommodations, and visas.
  • Facilitate meetings with various stakeholders, such as Accountants, Lawyers, and Publicists.
  • Consult with Speaker Agencies for bookings and engagements.
  • Prepare meeting materials and agendas.
  • Manage busy inbox.
  • Gatekeeping calls.
  • Assist with ad hoc projects and administrative tasks.
  • Create presentations and update the website as needed.
  • Manage invoicing and expenses for the accountant.
  • Arrange household appointments and oversee maintenance tasks.
  • Coordinate personal appointments, including medical appointments.
  • Organise family vacations, including travel and accommodation arrangements.
  • Manage household goods orders and manage returns when necessary.

Requirements:

Proven experience as an Executive Assistant, preferably in both business and private settings.

Advanced ability in MS Office applications, particularly PowerPoint, Word, Excel, and Outlook.

Working knowledge of WordPress is helpful.

Exceptional organisational skills with meticulous diligence.

Strong analytical abilities and effective communication skills.

Ability to build and maintain relationships confidently.

Capable of working efficiently under pressure and meeting tight deadlines.

Discretion and confidentiality are paramount; willingness to sign an NDA is needed.

This role is ideal for an experienced Executive Assistant accustomed to providing personalised support in a demanding environment. In return, my client will offer a welcoming and supportive workplace culture.

If this opportunity doesn’t align with your interests, please register your CV on our website for future roles.

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