Executive Assistant

Job Reference: BBBH73165

Posted by: Sophie Boyle

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Permanent
Industry: Banking
London, UK
£20.00 – £24.00 per hour

Description of role:

Job Title: EA

Location: London

Salary: starting at £24ph

5 days in the office

Duration: 12 months

Is this role for you?

Are you ready for a challenging role in a dynamic environment? We seek a dedicated executive assistant with at least 5 years of high-performance experience. You will provide comprehensive administrative support to the Legal and Compliance Division within a Global Finance firm working independently and as part of the secretarial team.

What you will be doing:

  • Developing Relationships: Build strong relationships within the LCD and provide buddy cover during breaks.
  • Telephone Coverage: Handle enquiries and field calls for Senior Management.
  • Organisational Charts: Update charts quarterly using Visio.
  • Stationery Management: Manage orders and maintain the stationery room.

Administrative Support:

  • Schedule and Diary Management, prevent scheduling conflicts and prioritise tasks.
  • Managing calls, rooms, AV equipment, catering, and video conferencing.
  • Book travel, ensuring compliance with expense policies.
  • Process expense claims and invoices promptly.
  • Type and draft correspondence with attention to detail.
  • Manage incoming and outgoing mail efficiently.
  • Ad Hoc Duties, perform additional tasks as required.

Skills and Experience:

  • Maintain discretion in all work aspects.
  • Confident, friendly, and capable of liaising at all levels.
  • Calm Under Pressure Manage last-minute changes effectively.
  • Clear and concise written and verbal skills.
  • Ability to use initiative and make judgements.
  • Highly organised, able to multitask and meet deadlines.
  • Excellent detail orientation.

Apply now for consideration.

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