Print Room Coordinator

Print Assistant

The position of Print assistant is to manage day to day function of the Print Room. The main responsibility for the printing of all client reports/presentations/marketing & Seminar brochures in a timely manner. Ensuring that these requests are prioritised to meet differing deadlines with reviewing the quality of the reports before dispatch.

• Management of the Print Room. Prime responsibility for the printing of all client reports/presentations/marketing & Seminar brochures in a timely manner.
• Ensuring that these requests are prioritised to meet differing deadlines with reviewing the quality of the reports before dispatch.
• Keeping those requesting reports informed as to progress.
• Undertake user maintenance tasks necessary for the upkeep of the printers and booklet making machine. Instruct and liaise with suppliers to facilitate non-user maintenance repairs and servicing.
• Ensuring that all consumables are in stock for the printers, booklet making machine and stationery items necessary for thermal and spiral book binding. Checking invoices for payment authorisation.
• Maintain and submit annual sustainability return for printer paper/envelopes.
• Keeping records of usage against cost for analysis each year.
• Liaising with suppliers over paper and printed stationery and ensuring best price paid.
• Selecting new suppliers if required without loss of quality and service.
• Changing paper if required and checking the spec still falls within Sarasin & Partners guidelines.
• Work with marketing over any branding change or updates that need improving.
• Work with IT in selecting new print machine and binding equipment as and when required.
• Training users/new joiners on the machines or any new equipment.
• Reviewing and implementing improvements to print area within agreed budget.
• Deputising for Facilities Manager and Facilities Officer during absence and/or assist with the overflow of important tasks and/or contractor works.
• Assisting Facilities Officer with all Stationery matters
• Assisting Facilities Dept with Office Moves, internal churn, Manual Handling and being on hand to assist in other standard Facilities duties such as Post and Couriering.
• Fire evacuation training for new starters if facilities manager unable to attend.
• Maintain Fire Warden and First Aider logs/records/certificates and arrange annual training.