Job Reference: BBBH73525

Posted by: Sophie Boyle

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Industry: Banking
London, UK

Description of role:






Is this role for you?

Are you ready to step into a dynamic role as a receptionist in an international environment? We are looking for a proactive and autonomous individual with excellent organisational and communication skills. In this position, you’ll be responsible for providing comprehensive administrative support, ensuring smooth and efficient operations.

What you will do:

As a receptionist, you will handle a variety of tasks to ensure smooth office operations. Your duties will include answering and transferring calls via the switchboard and logging guests into the main building reception database. You will greet visitors on arrival, guide them to meeting rooms, and sort and distribute office post, including scanning and sorting for joint venture companies. You will be responsible for franking office post, booking couriers and cabs, and maintaining records. Additionally, you will update the property and contacts databases daily, run two weekly reports, and manage telephone systems. Liaising with building management on maintenance issues, booking and retrieving deliveries from the loading bay, and coordinating closely with the catering team are also part of your role. You will manage a daily list of meetings, contact the cleaning company for any issues, and order stationery while keeping an accurate inventory. Ensuring the stationery room is tidy, documenting and archiving boxes, and maintaining the Dream Lounge’s appearance, including watering plants, are also required. You will assist the catering team when necessary and ensure balcony doors are closed before leaving the office.

What you will need:

Our ideal candidate possesses a bachelor’s degree and has at least 5 years of experience as an assistant in an international environment. You must demonstrate excellent communication skills, both written and spoken, and have a flexible, proactive, and autonomous approach to work. Key qualifications include a good command of Microsoft Office tools and IT systems, with strong proficiency in MS Excel and MS PowerPoint. Fluency in English is essential, while knowledge of any other European language would be an asset. The ideal candidate is dynamic, able to multitask, and has a troubleshooting attitude. Experience working in a Legal department or a law firm is advantageous. If you are eager for a challenging yet rewarding opportunity to showcase your organisational skills and attention to detail, we would like to hear from you.

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